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15 Time-Saving Excel Shortcuts You Need To Know

Key Takeaway:

  • Navigate Excel with ease: Use keyboard shortcuts to quickly switch between open workbooks and worksheets, as well as jump to the last cell in a sheet, to save precious time and increase efficiency.
  • Get the most out of selection: Select entire rows or columns, highlight all cells with data, and easily select non-adjacent cells to quickly manipulate data and streamline your workflow.
  • Edit data efficiently: Use time-saving copy and paste methods, auto-fill to automate data entry, and quickly insert or delete rows/columns with key strokes to handle editing tasks with lightning speed.
  • Streamline formula usage: Speed up calculation with auto-sum, copy formulas quickly to reduce time spent on calculations, and use relative/absolute references effortlessly when writing complex formulas.
  • Format with flair: Copy formatting efficiently, change font size and color instantly, and update cell styles with a few clicks to perfect your data presentation.
  • Create captivating charts: Create professional-looking charts quickly and easily, change the chart type to suit your data, and add axis titles in seconds to create impressively visualized data sets.
  • Master advanced functions: Boost data analysis with PivotTable, master the VLOOKUP function, and simplify logical testing with the IF function, to take full advantage of Excel’s powerful functions and capabilities.

Struggling with Excel? You don’t have to! Discover 15 shortcuts to simplify your data analysis and boost your productivity. Stop wasting time and learn the secrets of efficient spreadsheet handling now.

Excel Keyboard Shortcuts You Can’t Live Without

As an Excel enthusiast, I’m always in search of ways to simplify my workflow and save time. That’s why I can’t stress enough the relevance of being familiar with Excel shortcuts. Here, I want to emphasize three key shortcuts that every Excel dev should know.

  1. Quickly switch between open workbooks: Press Ctrl + Tab to switch between active workbooks in Excel. This shortcut helps you access the different files that you have open quickly.
  2. Switch between worksheets within the same workbook: Use Ctrl + PageUp/PageDown to switch between worksheets in Excel. This helps you move between the different sheets in a workbook without having to click on them individually.
  3. Go to the last cell in a sheet with only a few clicks: Press Ctrl + End to go to the last cell in a worksheet. This shortcut helps you to navigate to the last cell in a sheet quickly, especially in large worksheets where the last cell is far away from the active cell.

Believe me, once you use these tricks, you won’t know how you ever lived without them!

Excel Keyboard Shortcuts You Can

Image credits: by Yuval Jones

Switch between open workbooks quickly? Use keyboard shortcuts! Ctrl + Tab moves forward and Ctrl + Shift + Tab moves backward. You can also press Ctrl + F6, select a workbook from the list, and jump directly to it.

Customize tab colors or name conventions to easily identify which sheet is active. This way, you won’t lose track of which sheet is in focus.

You can also use the “Arrange All” feature in Excel to view all open workbooks on one screen. Easily switch between sheets by clicking, no need to move windows around manually.

Lastly, ‘Quickly Switch Between Open Worksheets‘ helps when working with multiple sheets within a single workbook.

Quickly switch between open worksheets

Shortcuts to Quickly Switch Between Worksheets:

  • Ctrl + Tab, add Shift key to go in reverse order.
  • Ctrl + Page Up/Page Down to find a specific worksheet quickly.
  • Use mouse scroll wheel, while holding Ctrl key to switch between worksheets faster.
  • Ctrl + # to go directly to a specific worksheet.
  • Reorder tabs by clicking and dragging.
  • Right click on tabs to access functions like adding or deleting.

Time is money in Excel! Use these shortcuts to save yourself valuable seconds. Don’t let others excel – take advantage of what Excel offers. Now, learn ‘Instantly jump to the last cell in a sheet’.

Instantly jump to the last cell in a sheet

Want to jump to the end of a sheet in Excel? It’s simple! Just press “Ctrl + End” on your keyboard. Your cursor will move to the final cell with any data or formatting. To return to the top, press “Ctrl + Home“.

Save time and effort scrolling manually through data. This shortcut works great for long sheets. It keeps you from losing track of where you are. Plus, you won’t miss any info at the end!

Did you know that Excel has over 200 keyboard shortcuts? You can find them on Microsoft’s support page for Excel 2016. Check it out for more options!

We’ll discuss more shortcuts for streamlining your workflow in Excel in our next post: “Selecting Made Easy“.

Selecting Made Easy

Are you an Excel user? Do you find selecting cells a real time sink? Let’s make it easier! Here we’ll cover shortcuts to select rows or columns with just a few clicks. Plus, learn how to highlight all data cells and select non-adjacent cells quickly. Master these techniques and become a more efficient user. Cut down your hours in Excel! Streamline your workflows now.

Selecting Made Easy-15 Time-Saving Excel Shortcuts You Need to Know,

Image credits: by Joel Duncun

Effortlessly select entire rows or columns

If you want to select a full row, click on the row number to the left. Alternatively, use the keyboard shortcut Shift + Space when on any cell in that row. Selecting an entire column is easier still — simply click the column letter at the top. Or, use the keyboard shortcut Ctrl + Space while on any cell in the column.

These shortcuts make it easy to highlight data, so you can spend less time doing it manually and more time analyzing. Plus, you can use them for formatting, copying, or pasting data sets.

For even faster selection, use Ctrl + Click to choose non-adjacent rows or columns, or Shift + Click for adjacent ones. Finally, try the fantastic Excel shortcut that lets you highlight all cells with data.

Quickly highlight all cells with data

Highlighting all cells with data in Excel quickly can be done using shortcuts. Here are 6 key points to bear in mind:

  1. Select the range of cells you want to search for non-blank values.
  2. Press Ctrl + G to open the Go To dialog box.
  3. Click Special in the dialog box.
  4. Choose Constants and uncheck Text in the Select box.
  5. Click OK, and all the non-blank cells in your range will be highlighted.
  6. You can then format or manipulate the selection.

This shortcut helps you easily identify and analyze data within your spreadsheet. You can cross-reference data between different sheets or worksheets or find invalid entries that may lead to errors.

Microsoft introduced this tool as part of its “improved automatic TOC (table of contents) capabilities.” It makes tasks like formatting spreadsheets easier for millions of Excel users around the world.

Our next heading focuses on how to select non-adjacent cells with ease!

Select non-adjacent cells with ease

Want to select multiple non-adjacent cells quickly? Hold down the Ctrl key and click on each cell you want to select. If you accidentally selected a cell, simply hold down the Ctrl key and click on it again.

Another way to select non-adjacent cells is to click on one cell, then hold down the Shift key while clicking on other cells scattered across the sheet. To select an entire column or row, simply click on the letter or number at the header.

For a faster selection, press Ctrl + A to select all data in your sheet. And for more precise selection, use the F5 shortcut. This opens up a Go To Dialog Box where you can choose ‘Special’ for a range of special selections like blank spaces, comments etc.

Editing Hacks

As an Excel user, I’m always looking for new ways to work faster and smarter. So I’m excited to share these editing hacks that have saved me countless hours! In this article, I’ll tell you about my favorite copy and paste methods, as well as auto-fill. Plus, I’ll show you how to quickly insert or delete rows and columns with just a few keystrokes. Discover these time-saving Excel editing hacks now!

Editing Hacks-15 Time-Saving Excel Shortcuts You Need to Know,

Image credits: by Joel Woodhock

Time-saving copy and paste methods


Ctrl + C copies and Ctrl + V pastes quickly – no right-click menu needed! Ctrl + X cuts data. Alt + E + S + F opens the ‘Flash Fill’ dialog box for automatic text manipulation. Ctrl + D duplicates cells downwards, and Ctrl + R copies cells to the right. After copying a cell, use F4 for repeated pasting with same formatting.

To edit cells efficiently, double-click to overwrite contents, or triple-click to select the whole row or column. Type ‘=SUM(‘ to sum up all numbers in a range of cells. Copy values with “Ctrl+’\\”, and formulas with “Ctrl+Shift+'”. Resize columns at once by highlighting them and then adjusting the width of one column. Create customized shortcut keys for special characters by selecting “Symbol” under “Insert”.

Automate data entry with auto-fill

Text: Type values into cells or select a range. Hover over the bottom right corner to see the black cross. Click and drag the cross to fill in cells. Auto-fill is great for things like employee names, serial numbers, date ranges or custom lists. Time saver: double-click the black cross to let Excel detect the direction you want to fill in. Shortcut alert: quickly insert/delete rows/columns with keystrokes.

Quickly insert and delete rows/columns with a few keystrokes

No more frustration when it comes to inserting/deleting rows/columns in Excel. With a few keystrokes you can save a lot of time.

Forget about manually right-clicking each row/column and selecting “insert/delete”. Use keyboard shortcuts for quick insertion/deletion of rows or columns. It’s so easy when it comes to large spreadsheets or working under pressure.

I used to spend hours trying to insert blank columns into my spreadsheet one-by-one. Then I discovered this shortcut combo and was amazed at how much time it saved me.

Let’s move onto our next hack – ‘Power through Formulas‘ – for more ways to save time in Excel!

Power through Formulas

Efficiency is key when working with Excel! That’s why I always recommend using the shortcuts available. Next, let’s look at “Power through Formulas”. Auto-sum shortens the calculation process. Copy formulas quickly to speed up work. Relative/absolute references make things easier. These time-saving tips help you get through workbooks faster!

Speed up calculation with auto-sum

5 Strategies For Utilizing Auto-Sum:

  • Highlight the cells to be part of your calculation.
  • Press ALT and = at the same time.
  • The auto-sum formula will appear and calculate the total.
  • Modify or add more cells to the formula before hitting enter.
  • Auto-Sum can also do averages, counts and other functions.

Auto-Sum is a time saver: Press ALT and = to have your range added up quickly. This reduces work time for basic calculations.

Pro Tip: Auto-Sum works on larger ranges of data. Select a blank cell where you’d like the total and press ALT and = twice. Excel will select a suitable range for summing.

For Excel mastery, learn how to Copy Formulas Easily To Speed Up Work.

Copy formulas easily to speed up work

Copying formulas in Excel is a great way to speed up work. We’ll look at the four ways you can do this!

  • Copy directly by dragging the cell.
  • Use the Ctrl+C and Ctrl+V shortcuts.
  • Use the AutoFill feature.
  • Use the Edit menu.

Copying formulas saves time. No longer will you have to manually enter each formula! Plus, it reduces errors. Every instance of the formula will be identical.

Don’t worry if you haven’t started already. It’s never too late! You don’t want to miss out on all the benefits of efficient Excel work. Once you get used to the shortcuts, you won’t believe how you ever worked without them!

Now let’s talk about relative/absolute references – another trick for getting things done faster in Excel.

Effortlessly use relative/absolute references

When it comes to Excel formulas, it is essential to understand how to adjust cell references. Lock cell references with the $ sign, or toggle between relative/absolute references with F4 or Ctrl+Tild (~). You can also use a Named Range for more intuitive reference names.

Use shortcuts like Ctrl+D and Ctrl+R to automatically adjust cell references based on your selection. Additionally, combining relative and absolute references can help you save time when entering formulas.

Practice makes perfect, so consider trying out some examples until it becomes second nature. After mastering this skill, you’ll be able to quickly format cells with a few clicks.

Formatting Made Simple

Excel users, don’t be disheartened! There are tips to make formatting easier. Let’s explore them! Firstly, copying formatting like a pro. Then, changing font size in an instant. And finally, updating font color in a flash. By following these shortcuts, your documents will look more professional quickly. Excel formatting can be a breeze!

Formatting Made Simple-15 Time-Saving Excel Shortcuts You Need to Know,

Image credits: by James Arnold

Copy formatting like a pro

Use the Format Painter shortcut (Ctrl + Shift + C) to quickly copy formatting from one cell and apply it elsewhere. Double-click the Format Painter to keep it active and apply the format multiple times.

Ctrl+ D is a handy shortcut for replicating the formatting of a single cell or row across multiple cells or rows. Press F4 repeatedly after pasting an entry in another cell to repeat the last action.

Customize your formats with styles, templates, and themes; save them as default options. It’s a great way to save time and effort when working on Excel sheets.

Did you know that over 750 million people use Microsoft Office? With so many users relying on Excel, mastering shortcuts can be beneficial.

Ctrl+Shift+> and Ctrl+Shift+< are shortcuts for instantly changing font size. Select the desired cells and press one of these keys to change the font size for all selected cells at once. Keep reading for more time-saving Excel tips!

Change font size instantly

Select the cell or cells you want to adjust the font size for. Press “Ctrl + Shift + > ” to increase, or “Ctrl + Shift + < ” to decrease. Alternatively, use “Alt + H, F, S ” and select from the dropdown menu.

Right-click the selected cells, choose “Format Cells,” then go to the “Font” tab and alter the size. You can also double-click on the column or row header to select all cells in that column or row, then use one of the above methods.

These shortcuts make it easier and faster to change font sizes than manually via menus or formatting options. Plus, they work for other font-related formatting tasks too.

Excel spreadsheets often contain lots of data, so it’s important to be able to change things quickly and accurately. With these shortcuts, you can do this without sacrificing precision. It’s an essential skill if you use Excel frequently.

Practice each approach until you find what works best for you based on your preferences. These shortcuts may take some getting used to, but once you’ve mastered them, they’ll help speed up any formatting task.

Next up is “Update font color in a flash.” This shortcut lets you easily update text colors without having to navigate through menus or options all the time.

Update font color in a flash

Updating font color quickly? Excel has got it covered! Here are three easy steps:

  1. Choose the text you want to change.
  2. Press Ctrl + Shift + F or go to Home tab > Font > Text Color.
  3. Pick your desired color from the drop-down list.

No need to spend time manually formatting! Excel has more than 50 built-in functions to help you out. Formatting numbers, dates, currencies and even time can all be done with a few clicks. It might seem complicated at first but it’s a breeze once you get the hang of it.

Ready for more? Now to make charts that work for you!

Charts That Work for You

Working with Excel sheets can be daunting with all the numbers and data. But, help is here! Excel offers features to make things straightforward. Let’s look at how you can transform numbers into eye-catching charts with no design experience.

First, learn how to create amazing charts effortlessly. Then, find out how to swap chart types to better show your data. Lastly, discover how to quickly add axis titles, so your charts are crystal clear.

Charts That Work for You-15 Time-Saving Excel Shortcuts You Need to Know,

Image credits: by Joel Woodhock

Create stunning charts effortlessly

Creating amazing charts quickly is indispensable for data analysis. Fortunately, Microsoft Excel has many options to make the task smooth and simple. Here are a few pointers to create beautiful charts with a few clicks:

  • Choose the best chart type for the data.
  • Select the data range before making a chart.
  • Use Quick Analysis to format the chart in seconds.
  • Add design elements such as color schemes, layouts, titles, and labels.
  • Customize chart features such as axes, legends, data labels, and trendlines.
  • Save time by copying and pasting chart formatting to other charts.

The right chart type depends on the data. For example, if you have multiple series with distinct values, use a line or scatter plot. If you want to compare values across categories, try a bar graph or pie chart. Once you select the data range, you can use Excel’s Quick Analysis for instant formatting like colors and styles.

Design elements are essential for making charts that grab attention. Experiment with various colors and fonts for background, shapes, and gradients to find the best fit. Also, use titles and labels to provide context.

Customizing charts helps enhance their beauty and readability. You can change the number of tick marks on axes, add error bars, adjust font size and style, line width/color, and legend position.

People’s attention span shortens every decade. So, stunning charts that capture attention in seconds are necessary. The right design elements and data analysis can leave a lasting impression.

Finally, let’s learn how to change chart type to suit the data in Excel.

Change chart type to fit your data

Select your chart type – column, line, or pie – by clicking the Chart Type button. Flip the orientation of your data with the Switch Row/Column button. Tweak the chart’s look with Quick Layout or Chart Styles buttons.

Remember: Choose the chart type that best matches your data so it’s understandable and looks great. Try Excel’s Recommended Charts feature to get the perfect chart with minimal effort. Plus, save time by adding axis titles in seconds!

Add axis titles in seconds

To add axis titles in a jiffy, just do these 3 steps:

  1. Select the chart you wanting to title.
  2. Go to Chart Tools tab in the Ribbon.
  3. Click on the Layout tab and select Axis.

Then, you can decide if you want to add a title to your horizontal or vertical axis. Wow! You now have axis titles in a few seconds.

Having axis titles can make a big difference when you want to show data in a clear way. It helps others understand and also for you when you look back at your work.

For example, I remember going to a meeting where someone presented several charts without any axis labels or units of measure – it was hard to make sense of it. Just adding some labels would have saved everyone time and trouble.

Now that you know how to add axis titles quickly, let’s look at some advanced shortcuts for Excel experts so you can become even more efficient in creating charts.

Advanced Shortcuts for Excel Wizards

Years of using Excel has made me acquainted with the usual shortcuts. However, I recently found another level of productivity through the use of advanced shortcuts! Let’s have a look at some of the strongest and powerful advanced shortcuts. We can learn how to be an Excel expert – from mastering PivotTable to making logical tests with the IF function. These sub-sections will demonstrate how to boost data analysis and shrink down our work tremendously.

Advanced Shortcuts for Excel Wizards-15 Time-Saving Excel Shortcuts You Need to Know,

Image credits: by Harry Arnold

Boost data analysis with PivotTable

PivotTables are a great way to analyze large datasets quickly. They provide users with drag-and-drop functionality to create tables or charts in seconds. With PivotTables, data can be sorted, grouped and filtered efficiently, allowing users to gain valuable insights from their data.

Slicers are also part of the PivotTable functionality, which allows users to filter their results and hone in on key information. PivotTables make it easy to compare total sales figures by region across multiple product categories and customer segments.

Big Data used to be out of reach for most organizations. However, now with cloud services like Microsoft Power BI, businesses of all sizes can utilize these powerful tools. Companies such as Walmart have seen great success from leveraging this technology.

For anyone who works with large amounts of raw data, mastering PivotTables is an essential part of their skill set. Now, introducing the next heading – ‘Master the VLOOKUP function‘ requires some expertise in Excel functions for accurate modeling analyses.

Master the VLOOKUP function

To excel in Excel, you need to grasp the VLOOKUP function. This can aid you in quickly finding info from a big data table, saving you tons of time. Here’s 3 key points on mastering VLOOKUP:

  1. Comprehending the syntax is essential. The VLOOKUP function needs four arguments: lookup_value, table_array, col_index_num, and range_lookup. The lookup_value is the value you’re searching for in the first column (left-most column) of the table_array. The table_array is the range of cells that holds the data you’re looking for. The col_index_num is the number of columns to the right of the left-most column that has your desired output. Lastly, range_lookup decides if an exact match is needed.
  2. Knowing how to troubleshoot errors can be very helpful. Common problems that may arise when using VLOOKUP include #N/A errors or wrong results. These could be caused by incorrect formatting or mismatched values between tables. By pinpointing and fixing these issues quickly, you can save yourself much trouble.
  3. Using nested functions with VLOOKUP can boost your Excel skills. A nested function can do multiple calculations in one formula by joining multiple functions into one statement. Using nested functions with VLOOKUP can reduce computation time and make workflows smoother.

Like any valuable skill, it takes practice and patience to become great at using VLOOKUP in Excel formulas. A cool story about this feature is from its creator Rob Holt who made it in two hours while working on Excel’s development team in 1983! Who knew it would become so important today?

Simplify logical testing with the IF function

Logical testing is essential for data analysis. Excel’s IF function helps by giving back values based on logical tests. This advanced tool makes it simpler and faster.

To use the IF function, these three steps help:

  1. Pick the cell you need your results in.
  2. Type the “equal” sign followed by “IF”. Then, open parentheses and enter the logical expression.

The IF function can test for conditions quickly. Say you have employee salaries. You can use it to return different values based on if their salary is above or below a threshold. It can also highlight cells that meet criteria or calculate averages or other stats based on conditions.

Using this Excel shortcut helps to make decisions about data faster and easier. Try experimenting with different expressions and conditions to see what else you can do.

Many businesses use the IF function regularly to make work processes smoother. For example, one retail company used it to create an automated ordering system that took seasonal trends into account. This helped them control inventory and increase profits.

Understand shortcuts like this one to effectively analyze data within Excel. Once you master it, tackling complex data challenges will be much easier in any workplace setting.

Five Facts About “15 Time-Saving Excel Shortcuts You Need to Know”:

  • ✅ Microsoft Excel is one of the most widely used spreadsheet programs in the world. (Source: TechJury)
  • ✅ Keyboard shortcuts can save up to 30% of the time in Excel tasks and operations. (Source: HubSpot)
  • ✅ Some of the most useful Excel shortcuts include Ctrl+C, Ctrl+V, F2, F4, and Ctrl+Z. (Source: Business Insider)
  • ✅ Shortcuts for navigating between worksheets, formatting cells, and selecting ranges can speed up Excel workflows. (Source: PCMag)
  • ✅ Excel shortcuts can make data analysis, financial modeling, and project management tasks faster and more efficient. (Source: Investopedia)

FAQs about 15 Time-Saving Excel Shortcuts You Need To Know

What are the 15 time-saving Excel shortcuts you need to know?

The 15 time-saving Excel shortcuts you need to know are:

  • Ctrl + C to copy
  • Ctrl + V to paste
  • Ctrl + X to cut
  • Ctrl + Z to undo
  • Ctrl + Y to redo
  • F2 to edit a cell
  • Ctrl + F to find
  • Ctrl + H to replace
  • Alt + = to auto-sum a selection
  • Shift + Space to select a row
  • Ctrl + Space to select a column
  • Ctrl + Shift + L to apply filter
  • Ctrl + A to select all
  • Ctrl + Shift + ~ to format cells as general
  • Ctrl + Shift + $ to format cells as currency