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The Best Shortcut To Show Formulas In Excel

Key Takeaways:

  • Entering formulas directly into cells using Excel is a quick and easy way to display formulas without any additional steps.
  • Using keyboard shortcuts such as F4, F2, and CTRL+SHIFT+ENTER can help streamline the process of displaying formulas and making quick edits to cells.
  • Ribbon tools such as the Formula Tab, Formula Auditing Tab, and Name Manager Tab provide additional options for managing and displaying formulas.

Are you struggling to keep track of complicated formulas in Excel? Let us show you the best shortcut to make this task easier – it will save you time and energy!

The Best Shortcuts for Showing Formulas in Excel

I know, being a frequent Excel user, the value of having swift shortcuts. Showing formulas can be a time drain. Here, I will tell you the top shortcuts to show formulas in Excel. We’ll learn three. The initial one is entering formulas right into cells. The second one needs the use of the ‘Insert Function’ dialog box. Lastly, we’ll view how the ‘Formula Autocomplete’ option can aid with formula making. By the finish of this segment, you’ll be able to speed up your Excel workflow and maximize productivity.

The Best Shortcuts for Showing Formulas in Excel-The Best Shortcut to Show Formulas in Excel,

Image credits: by David Duncun

Enter Formulas Directly into Cells

To use this feature, it’s easy! Just follow these 3 steps:

  1. Select the cell you want the formula to appear in.
  2. Type an ‘=’ sign and then the formula.
  3. Press enter to apply the formula.

When working with complex spreadsheets, it can be hard to keep track of which cells contain key info or formulas. Thankfully, Excel gives you a way to show all formulas at once. Just press ‘Ctrl’ + ‘~’ on your keyboard. Press them again to switch back to normal view.

Another helpful shortcut is ‘F2’. It allows you to edit a cell without double-clicking or navigating through menus.

Pro Tip: To prevent overriding existing formulas, always use absolute references ($A$1) instead of relative ones (A1).

Now let’s learn how to use the Insert Function Dialog Box for Formulas.

Use the Insert Function Dialog Box for Formulas

To use the Insert Function Dialog Box for formulas in Excel, simply follow these 3 steps:

  1. Select the cell you want for the formula.
  2. Click on the Formulas tab and then on Insert Function.
  3. In the pop-up box, select or search for the desired function.

This is an incredibly helpful tool, especially if you’re not familiar with a certain function or have forgotten its syntax. It’s user-friendly and allows you to select a function and enter the arguments needed.

Using this technique also helps to reduce errors in the formula by making sure they’re entered correctly. It’s extra useful when dealing with complex functions or nested functions.

Moreover, the Insert Function Dialog Box includes descriptions of each function which makes it easier to comprehend their purpose and what they do. This is especially useful when working with lesser-known functions.

To sum up, the Insert Function Dialog Box can make your work simpler and help reach more accuracy and efficiency.

Now, let’s discuss how to use the Formula AutoComplete Option for even more efficiency in Excel.

Use the Formula AutoComplete Option for More Efficiency

Unlock the power of Formula AutoComplete to save time and make your work process more efficient! With just a couple of keystrokes, you can input complex equations with ease.

Press the Tab key after entering a formula to auto-complete it. Use the arrow keys to choose a formula or function. Press Ctrl + A to view all available functions. Shift + F3 will open a dialogue box with a list of formulas.

You can also create custom AutoComplete entries for your needs. Just make a list on another worksheet and follow Excel’s guidelines.

So what are you waiting for? Start using Formula AutoComplete today!

Excel Keyboard Shortcuts for Formulas

Navigating Microsoft Excel can be hard – so many formulas, functions, and equations! But there’s a simpler way. Let’s explore the world of Excel keyboard shortcuts for formulas. These shortcuts save time and make you more efficient. An example? Using the F4 key to repeat the last action, or F2 to quickly edit cells. Use CTRL+SHIFT+ENTER for array formulas. Enhance your Excel skills with these game-changing shortcuts!

Excel Keyboard Shortcuts for Formulas-The Best Shortcut to Show Formulas in Excel,

Image credits: by James Woodhock

Repeat the Last Action with the F4 Key

‘Repeat the Last Action with the F4 Key’ is a must-know keyboard shortcut for quickly working in Excel. Here’s a guide on how to use it:

  1. Do any action – like formatting or copying – you want to repeat.
  2. Press ‘Ctrl+Z’ to undo.
  3. Press ‘F4’ and Excel will repeat the action.
  4. You can do this again and again until you make a new action.
  5. To end, press ‘Esc.’

This shortcut not only saves time but also effort. It’s perfect for applying formats or copying data many times. Don’t miss out on this efficient way of editing quickly.

Next up is another useful keyboard shortcut – ‘Edit Cells Quickly with the F2 Key‘.

Edit Cells Quickly with the F2 Key

Editing cells quickly is a must when working with Excel. F2 is a great shortcut for this! Here’s how you use it:

  1. Select the cell.
  2. Hit F2.
  3. Edit away!

F2 has the same effect as double-clicking, but it’s faster. Plus, it helps avoid mistakes when dealing with massive sheets. You can move around and edit without ever taking your hands off the keyboard.

Professionals use this shortcut all the time, because it’s so easy to quickly change the data in their sheets.

Up next, we’ll look at another useful hotkey called CTRL+SHIFT+ENTER for Array Formulas.

Use the CTRL+SHIFT+ENTER for Array Formulas

Use CTRL+SHIFT+ENTER to get Array Formulas! Here’s how:

  1. Pick the cell for the formula.
  2. Start typing the formula.
  3. Press CTRL+SHIFT+ENTER instead of Enter.
  4. Excel will add { } around the formula.
  5. Copy and paste it as needed.

CTRL+SHIFT+ENTER is a great time-saver for Array Formulas. It helps you avoid mistakes that can happen when copying formulas by hand. Plus, it makes it easier to calculate big amounts of data.

Pro Tip: Use this shortcut to create dynamic ranges or lookup functions – it’s much simpler!

Next up: Ribbon Tools for Excel Formulas. See how to take your Excel spreadsheet to the next level with tools from the Ribbon.

Ribbon Tools for Excel Formulas

Excel can be intimidating with equations and formulas – just one misplaced comma or forgotten bracket can cause havoc! Fortunately, the Ribbon tools on Excel are specifically designed to make creating and managing formulas easier. We will look at some of the most helpful tools that can save time and prevent errors. Master Excel formulas by reading on and discovering what these ribbon tools can do. Enjoy a better Excel experience!

Ribbon Tools for Excel Formulas-The Best Shortcut to Show Formulas in Excel,

Image credits: by Harry Duncun

Efficient Use of the Formula Tab

To view formulas instead of results, choose the cell or range of cells. Then go to the “Formulas” tab on the ribbon. To show formulas, press “Show Formulas” in the “Formula Auditing” group. Alternatively, you can press “Ctrl + ~” on the keyboard. To view values again, click “Show Formulas” again.

This feature makes it easier to check your work and find errors. It also helps with compliance when auditing complex spreadsheets. Plus, you can quickly copy and paste formulas from one cell to another while viewing them. This can save time without having to re-enter them.

Utilizing this feature is a great way to streamline your workflow and catch any mistakes. For advanced analysis, use the Formula Auditing tab!

Utilize the Formula Auditing Tab

Click the “Formulas” tab in Excel.

In the “Formula Auditing” section, press the “Show Formulas” button.

The formulas in your worksheet will replace their values. This makes it easy to find formula mistakes. You can also use other tools like Trace Precedents, Trace Dependents, Evaluate Formula and Error Checking.

Tip: Press Ctrl + ~ (tilde) for quickly switching between formulas and values.

After that, check out the Name Manager Tab to manage named ranges.

Manage Names with the Name Manager Tab

Excel has a Name Manager tab, located under the Formulas tab on the ribbon. This tab is an organizational tool for managing names used in formulas. It provides a list of defined formula names and their references. You can edit existing names by selecting and clicking the Edit button. The New button lets you create new names manually. Wildcards like * and ? help define complex patterns.

Defined Names are user-defined and have been around since 1984 when Lotus first used them in 1-2-3 spreadsheet software. Later versions had features like linkage between sheets, giving more flexibility over calculations across multiple workbooks.

Next, we’ll discuss Excel Formula View Tools which help view complex formulas easily.

Excel Formula View Tools

Ever spent hours on Excel, trying to figure out a formula? You’re not alone! As an Excel user, I know how useful efficiency and convenience can be. In this section, I’m sharing 3 game-changing shortcuts.

  1. The Show Formulas option. It displays all the formulas in a worksheet.
  2. Then, the Trace options. It helps you track which cells and formulas are related.
  3. Finally, the Evaluate Formula option. It lets you test each step of a formula. Time-saving and frustration-free!

Excel Formula View Tools-The Best Shortcut to Show Formulas in Excel,

Image credits: by James Arnold

Display Formulas with the Show Formulas Option

To show formulas in Excel, you need to do a few steps. Go to the Formula tab and click Show Formulas. This makes all cell references change to their formulas.

Press CTRL + ` to switch between formula view and normal view. Alternatively, you can use the shortcut CTRL + ~. This time-saver switches back and forth quickly.

Showing formulas is helpful for various reasons. For example, it helps you understand how a formula works or spot errors in complex spreadsheets. I once had a difficult spreadsheet with data from multiple sources. It was hard to find a number’s source. Show Formulas made it easy to identify the formula producing it.

Now, we’ll talk about Trace Options in Excel.

Track Precedents and Dependents with Trace Options

Using the Trace Option to track precedents and dependents in Excel is easy! Just follow these 3 steps:

  1. Select the cell you want to trace.
  2. Go to Formula Auditing section in the Ribbon and choose Trace Precedents or Trace Dependents.
  3. Arrows will appear to show which cells are involved in the calculation.

This tool helps you track cells that contribute to a selected cell’s value (precedents) or depend on that cell’s value (dependents). Also, use the “Ctrl + [“ keyboard shortcut for tracing precedents and “Ctrl + ]” for tracing dependents.

Keep in mind that the blue arrows represent direct consequences of the selected cell and other colors represent indirect results of changes. After troubleshooting, don’t forget to remove the tracer arrows.

Time to evaluate your formulas with Excel’s Evaluate Formula feature! This allows you to see how Excel calculates each part of a formula.

Stay tuned for more tips on Excel Formula View Tools!

Evaluate Formulas with the Evaluate Formula Option

Ease your life by evaluating formulas in Excel with the Evaluate Formula option. This is a game-changer for complex spreadsheets with multiple formulas. Here’s how to use it:

  1. Select the cell with the formula.
  2. Click the ‘Formulas’ tab and ‘Evaluate Formula’ in the ‘Formula Auditing’ group.
  3. The first part of the formula will be underlined, and its value shown in an evaluated form.
  4. By clicking ‘Evaluate’, the next part of the formula will be in an evaluated form until all parts have been evaluated.
  5. You can view each step by clicking ‘Step In’ or ‘Step Out’.
  6. Finally, click ‘Close’ when finished.

This tool is great for debugging large Excel files with nested functions.

Fact: According to, over 30% of businesses still use manual processes for financial reporting and analysis instead of Excel’s powerful tools.

Next up, Excel Status Bar Tools for Formulas!

Excel Status Bar Tools for Formulas

Are you an Excel user? Chances are, you’ve had to deal with complex formulas. Keeping track of calculations, especially for large datasets, can be tricky. But don’t worry – there’s a shortcut! Excel status bar tools can make life easier.

In this article, I’ll help you use three key options:

  1. Sum for quick summation
  2. Average for averages
  3. Count for efficient calculations

Master those Excel status bar tools and you’ll save time and streamline your workflow.

Excel Status Bar Tools for Formulas-The Best Shortcut to Show Formulas in Excel,

Image credits: by Yuval Jones

Quick Summation with the Sum Option

Choose the cell to display the sum.

  1. Hit the Sum option in the status bar of Excel.
  2. Highlight the cells to be summed.
  3. Press Enter or click on the green check mark button.

Shortcut tip! Use Alt + = to access the Sum function. Or, customize the status bar to show more calculations such as Average or Count.

Don’t overlook this helpful tool! It can make work easier and more efficient. Try Quick Summation with the Sum Option now!

For more info, find out how to Easily Find Averages with the Average Option in a few simple moves.

Easily Find Averages with the Average Option

Finding averages in Excel spreadsheets can be tedious. But, you can easily get the job done with Excel’s status bar tools for formulas! The average option allows you to:

  • Quickly access the average function
  • Get results on selected cells
  • Easily calculate complex averages
  • Create custom functions
  • Save time and simplify your work.

The average option instantly gives you the desired result. It also helps you to make more complex calculations by selecting certain cells or ranges of cells.

Why waste time and energy manually calculating averages? Excel’s status bar tools for formulas are a great way to speed up your workflow. To make the most of them, start using the average option today!

Use Count Option for Efficient Calculations

Do you want to save time on Excel? Learn to use the Count option for efficient calculations! It’s one of the easiest and quickest ways to get answers. Here’s how:

  1. Select the range where you want to calculate.
  2. Look at the bottom of your Excel sheet and find the “Count” property.
  3. Hit it and the result will be displayed right away.

This option can also help identify mistakes or errors in data. It counts non-numeric data, which can signal anomalies. It helps keep data integrity by validating whether all cells in a range have data or not. It also helps with accuracy by providing instant feedback about the number of cells containing numeric values versus empty cells.

I used to struggle when I first started working with Excel. After lots of research, I learned about count options. I applied this knowledge and managed to finish projects faster. Now, I’m confident with using count options. It’s an excellent skill to have when working on any big project! It saves time and ensures accuracy.

Five Facts About The Best Shortcut to Show Formulas in Excel:

  • ✅ The shortcut to show formulas in Excel is Ctrl + ~ (tilde). (Source: ExcelJet)
  • ✅ This shortcut can be used to toggle between showing formulas and showing formula results. (Source: TechRepublic)
  • ✅ Using this shortcut can save time and make it easier to check formulas for errors. (Source: Business Insider)
  • ✅ The shortcut works in all versions of Excel, including Excel for Mac. (Source: Computer Hope)
  • ✅ Additionally, the Ctrl + ` (grave accent) shortcut can also be used to show formulas in Excel. (Source: Excel Easy)

FAQs about The Best Shortcut To Show Formulas In Excel

What is the Best Shortcut to Show Formulas in Excel?

The best shortcut to show formulas in Excel is by pressing “Ctrl + `” (grave accent key) on your keyboard. This shortcut allows you to toggle between viewing the formulas and viewing the results in your Excel spreadsheet.

Can I Show Formulas in Excel Without Using the Shortcut?

Yes, you can. You can go to the “Formulas” tab on the Excel ribbon, click on “Show Formulas” in the “Formula Auditing” group, and Excel will display all the formulas in your spreadsheet. When you want to go back to viewing the results, click on “Show Formulas” again.

Why Would I Want to Show Formulas in Excel?

You may want to show formulas in Excel to better understand and audit your spreadsheet, check for errors or inconsistencies, or to make sure the formulas you have in your spreadsheet are correct and accurate.

Can I Print the Formulas in Excel?

Yes, you can. You can go to the “File” tab in Excel, click on “Print”, and in the “Settings” section, choose “Print Active Sheets” and “Print Formulas”. This will print out the formulas in your Excel spreadsheet instead of the actual results.

What Does the Shortcut “Ctrl + `” Do in Excel?

The shortcut “Ctrl + `” (grave accent key) in Excel allows you to toggle between viewing the formulas and seeing the results in your spreadsheet. When you press this shortcut, Excel displays all the formulas in your spreadsheet instead of the actual results. Press it again to go back to viewing the results.

Is it Possible to Hide Formulas in Excel?

Yes, it is. You can go to the “Formula” tab on the Excel ribbon, click on “Hide Formulas” in the “Formula Auditing” group, and Excel will display the results in your spreadsheet instead of the formulas. When you want to go back to viewing the formulas, click on “Show Formulas” again.